Procurement Executive (Garment, US Market) - Attractive Package!

Crossian is a high-growth technology-driven e-commerce business. Behind our success is our people. As a start-up formed in 2020, we have created a fast-paced and dynamic environment, enabling our people to reach a cumulative average growth rate of over 1000% in the last 3 years. Our mission now is to build DTC brands and increase customer LTV by providing best-valued products backed by no nonsense customer service policies as Customer Centricity is at the core of our values.

We are looking for a detail-oriented and proactive Procurement Executive to support the day-to-day procurement operations of the SCE team. This role will primarily focus on procurement documentation, purchasing coordination, payment follow-ups, vendor administration, and operational support to ensure all procurement activities are executed accurately and on time.

This position is ideal for candidates who enjoy working with both operational processes and coordination tasks in a fast-paced and highly collaborative environment.

Sample & Material Procurement

- Support purchasing activities for raw materials, accessories, finished garment samples, and other product development needs assigned by the team.

- Coordinate with suppliers to collect quotations, validate and assess quotations for supplier selection, and follow up purchasing progress to ensure on-time delivery.

- Coordinate with factories and suppliers regarding shipment and logistics arrangements for samples and materials.

Material Library & Vendor Data Management

- Manage and maintain material and sample libraries, ensuring materials, accessories, and finished garment samples are properly categorized and updated.

- Maintain and update vendor databases, supplier profiles, contracts, and procurement-related information in internal systems.

- Support supplier onboarding processes, including collecting company documents, banking details, and compliance paperwork.

Procurement Documentation & Payment Coordination

- Prepare and process procurement-related documents including purchase requests (PR), purchase orders (PO), quotations, invoices, contracts, service agreements, and supporting paperwork.

- Coordinate with Finance team and suppliers regarding invoice submissions, payment schedules, payment status, and reconciliation.

- Review invoices and supporting documents, and follow up with vendors on missing documents, discrepancies, or required clarifications.

Cross-functional Coordination & Operational Support

- Work closely with internal teams such as Merchandisers, Technical Designers, and Fulfillment teams to support end-to-end product development processes.

- Support preparation of procurement reports, tracking files, operational summaries, and other administrative coordination tasks for the SCE team.

- Identify opportunities to improve procurement workflows, documentation management, and operational efficiency, while supporting implementation of SOPs and internal guidelines.

- Bachelor’s degree in Business Administration, Supply Chain, Procurement, Logistics, Garment/Textile Engineering, or related fields.

- 1–3 years of experience in procurement, purchasing, supply chain operations, administration, or related coordination roles.

- Comfortable handling paperwork, operational processes, and vendor coordination.

- Strong attention to detail and accuracy in document and data management.

- Good organizational, communication, and follow-up skills.

- Ability to manage multiple tasks and work effectively in a fast-paced environment.

- Familiarity with AI tools (such as ChatGPT, AI copilots, automation tools, or AI-assisted reporting/documentation) to improve daily work efficiency and productivity.

- Ability to leverage AI for tasks such as email drafting, data organization, reporting, meeting summaries, document preparation, and workflow optimization.

- English communication skills are preferred, especially for handling documents and supplier communications.

- Experience working in e-commerce, manufacturing, or supply chain environments is a plus.

At Crossian, our people are the key to our success. We believe in creating an attractive total compensation package (TCP) that not only retains employees but allows them to excel in their profession. These include:

• Attractive monthly salary
• Guaranteed 13th month salary and very competitive yearly bonus
• Full salary & social insurance package during probation
• 15 days of paid annual leave
• Global health insurance package for yourself
• A Pantry & a Crossian Cafe stocked with goodies, ready to serve
• Lots of other company benefits including 5-star annual Summer Summit, budget for frequent team building activities and other monthly / quarterly / annual company events
• General company T&D Program
• Other benefits in accordance to Company's Policy and Vietnam Labor Laws

Please note that we appreciate all applicants for their interest; however, only those candidates selected for interviews will be contacted.